Roles and Responsibilities

Committees

Nominate SMEs
Link Corporate Business Strategy with GDA Objectives
Ensure the agreed minimum availability of the nominated SMEs and provide back-up/replacement, as and when needed, by negotiating with respective functional heads of the nominated SMEs
Resolve issues escalated by the Tech Committee Chairperson / GDA Technical Manager
Coordinate with GDA and facilitate access to corporate resources for achieving GDA goals/objectives
Support GDA Technical Committees in developing ideas, proposals and new initiatives to benefit GDA members

Call for Committee meetings with proposed agenda (issued at least 7 days prior to the meeting) on regular basis (at least once a quarter) and whenever necessary in coordination with GDA Technical Manager
Complete respective Technical Committee Charter (as per the GDA template) in consultation with other committee members
Lead and jointly Develop Annual Action Plan and assign actions to the committee members, as per their expertise
Oversee Plan Execution
Monitor progress on all planned activities with respective action owners
Submit quarterly progress reports to GDA Technical Manager
Review and endorse draft deliverables to GDA Technical Manager, ensuring that confidential / proprietary company information is not shared in public domain
Resolve issues raised by Committee members
Escalate unresolved issues to GDA Technical Manager and / or respective SPOC
Participate in technical preparation for GDA led / hosted events
Suggest additional SMEs from technology providers & consultants in respective Technical Stream
Ensure cooperation with other Technical Committees in case of common topics
Keep the respective team motivated

Assist and support the Chairperson in providing leadership to the committee through the governance arrangements, and act as a ‘sounding board’ and confidante to the chairperson in the execution of his/her role
In the Chairperson’s absence, to chair committee meetings and to deputise in any other ways as appropriate
To support and encourage the committee members in carrying out the vision, mission, values and objectives of the GDA and the Committee
Remind members of their respective action/deliverable and notify them accordingly

Participate in all meetings called by the Chairperson. Alternate representation from the company is not permitted at Committee meetings
Recommend agenda items for Committee meetings. Review and comment on Committee agendas, minutes and other Committee activities as requested
Keep his / her company informed about the Committee activities, as needed, and secure line management approval for the level of participation required in the Committee
Contribute to the committee’s success with creative / constructive comments / suggestions
Work diligently on timely completion of the assigned actions / tasks
Coordinate with other resources, as needed, within respective organisation
Contribute regularly to technical discussion forums / lessons learned, best practices, articles portals created on GDA Website
Suggest courses / trainings in respective areas of specialisation to the classes organised by GDA

Lead team-building sessions with all nominated SMEs
Develop GDA Technical Committee Charter template
Monitor all committees’ progress through their respective Action Plan and agreed KPIs
Co-ordinate with all Technical Committees’ Chairpersons
Strive to attend all quarterly committee meetings
Review and endorse all Technical Committees’ Deliverables
Make studies and research for unresolved technical issues through in-house or external resources
Resolve issues raised by Committee Chairpersons
Escalate unresolved issues to GDA Secretary General and / or respective SPOCs
Audit Technical Committees’ performance and recommend recognition
Facilitate coordination with external entities (e.g. institutions, consultants, suppliers)
Institute recognition scheme

Review all Tech Committees’ meeting agendas and advise GDA Technical Manager of intersecting topics
Work in close collaboration with the Technical manager to ensure all technical aspects of committee are developed appropriately
Monitor and coordinates the activities of all Technical Committees
Follow-up on deadlines
Manage documents / information sent to / received from Technical Committees in secured structured folders on shared server
Facilitate coordination with external entities (Technology Providers, Consultants, etc.), as and when required
Maintain meeting calendars of all Technical Committees and resolve conflicts with other meetings

Provide admin support to GDA Technical Manager
Arrange logistics for meetings
Manage documents / information sent to / received from Technical Committees in secured structured folders on shared server
Maintain meeting calendars of all Technical Committees and resolve conflicts with other meetings
Prepare memo / Letters for all Technical Streams
Assist colleagues when necessary